Compliance and Reminders
Keeping track of when each vehicle's checks are due is one of the more tedious parts of running a fleet. Traknova handles it automatically. Once a check has been submitted for a vehicle, Traknova knows when the next one is due and will remind the right people before it arrives.
The compliance dashboard
Open Vehicle Checks in the main menu and go to the Fleet Overview tab. Every vehicle on your account appears here with a status indicator for each check type.
| Status | What it means |
|---|---|
| Up to date | The last check was submitted and the next due date is more than seven days away |
| Due this week | A check is due within the next seven days |
| Overdue | The due date has passed and no new check has been submitted |
| Not set up | No check of this type has ever been submitted for this vehicle |
The overview is the fastest way to spot gaps. If a vehicle shows Overdue, there's no need to dig into individual records — you can see it straight from the dashboard.
How due dates are calculated
When a check is submitted, Traknova records the submission date and uses it to calculate the next due date. For the standard 12-weekly check, the next due date is twelve weeks from the submission date. For CVRT pre-test checks, there is no automatic interval — the due date is set when the check is submitted based on the next scheduled test date.
If multiple checks of the same type are submitted close together, the due date is always based on the most recent submission.
Email reminders
Seven days before a check is due, Traknova sends an email reminder to anyone who has that notification enabled on the vehicle. The reminder includes the vehicle details and the check type that's coming up.
Reminders are sent once, seven days out. There is no second reminder — if the check still hasn't been done by the due date, the vehicle moves to Overdue on the dashboard.
Enabling and managing reminders
The first time a check is submitted for a vehicle, reminders are switched on automatically for that check type.
To view or change reminder settings for a vehicle:
- Open the vehicle from your fleet list.
- Go to the Notifications tab.
- Find the Vehicle Check Due alert and adjust who receives it and by which channel.
Changes take effect immediately. See Vehicle Alerts for more on how notification channels work.
What "not set up" means
A vehicle showing Not set up simply means no check of that type has ever been submitted for it in Traknova. It doesn't indicate a problem with the vehicle or its subscription. It's a prompt to get started — once the first check is submitted, the due date and reminders will kick in automatically.