Vehicle Checks
Paper-based inspection sheets get lost, aren't searchable, and give you no warning when a vehicle is overdue. By the time you realise a check hasn't been done, the vehicle has already been out on the road. Vehicle Checks in Traknova replaces that paper process with a structured, photo-backed inspection record that updates automatically and flags problems as they happen.
What a vehicle check is
A vehicle check is a walkthrough of a vehicle against a defined list of inspection points. For each point, the inspector takes a photo, sets a status, and optionally adds a note. When the check is submitted it becomes a permanent record against that vehicle, timestamped and tied to whoever submitted it.
Check types
Traknova supports two check types out of the box.
12-weekly is the standard periodic safety inspection for vehicles in regular fleet use. It covers the core items you'd expect — tyres, lights, brakes, bodywork condition — and is due every twelve weeks. Most fleet operators run this as their ongoing compliance check.
CVRT pre-test is designed to be run immediately before a Commercial Vehicle Roadworthiness Test. It follows the same structure as the official CVRT check list so you can confirm the vehicle is test-ready before it goes in. Running one of these before a CVRT appointment means defects are caught in-house rather than at the test centre.
Check statuses
Each inspection point gets one of three statuses.
| Status | Meaning |
|---|---|
| OK | Item is in good order, no action needed |
| Needs attention | Item is flagged for monitoring but isn't stopping the vehicle from operating |
| Defect | Item has a fault that needs to be resolved |
Open defects
Any inspection point marked as Defect becomes an open defect on the fleet-wide issues list. Open defects stay visible until they're explicitly resolved. This means managers can see outstanding problems across the whole fleet without opening each vehicle individually — if a vehicle has an unresolved defect from a check three weeks ago, it still shows up.
Fleet overview
The Fleet Overview tab in Vehicle Checks shows the compliance status of every vehicle at a glance. You can see which vehicles are up to date, which have a check coming up soon, and which are overdue, without clicking into individual records. See Compliance and Reminders for how the status colours work and how due dates are calculated.